Pages - BPKN

	Ensure that the efficient administration is balanced to the latest information technology development
	To ensure that the financial requirements for the organization is allocated and distributed according to requirements that are planned for programs and activities
	To ensure that the process of budget management, revenues, pre-payment and account records are managed efficiently, integrity and effectively and respectively follow the financial rules and policies and aligned with national standards and customer’s charter

ADMINISTRATION SECTION

Revenue and Asset Management Unit
Asset Management is one of the components in the overall government resources management which consist of man, money, material. These three aspects are vital to the daily operations of Public Sector in performing public activities. If these three resources are utilized effectively and efficiently, it shall produce a useful and benefited output. National Chief Auditor frequently highlighted the government asset management weaknesses, among them are as follows; Weakness in equipment maintenance. Equipment which is not fully utilized. Weaknesses in inventory control which lead to excessive purchasing. Inventory level control was not continuously revised by the management. Inappropriate storage. Unutilized or out dated equipments. Records which are not updated Storage of expired item. Weakness in asset physical control
Seksyen Pentadbiran
Seksyen Pengurusan Dan Penyelenggaraan Bangunan

FINANCIAL SECTION

Budget Management

Manage the Annual Budget Estimation for the organization.

Prepare the Allocation Warrant.

Prepare the Periodically Financial Report for the Central Agency and Ministry Management.

To be a Committee of Accounting and Financial Management meetings for ministry level.

To monitor the data of foremost transaction for the ministry and Accounting Office.

To be a Committee of Financial Audit and in charge of Responsibility Centre/ Cost Centre.

Revenue Management

Prepare and selling the tender documents, manage advertisement and tender box.

Prepare quotation documents.

To process and prepare the government local orders for local buy of revenues.

To be a Committee of meetings that is related with the management of revenues tender, quotations and direct negotiation.

To consolidate the offer letters and contract documents.

Account and Payment Management

Prepare the input of computerized salary paperwork for government officer and non-officer.

To complete the pre-payment work as to ensure the Payment Office issues the payment cheque in a certain period of time.

To implement the revenue collection work and consolidate the efficient accounting records for deposits and funds.

We are Administrative & Finance Division’s Staff pledge to give services as follows :-

General Administration Unit

	Letter posting (internal and external)
	Internal posting onto every division pigeon hole twice a day (9.00 am and 3 pm)
	External posting on 10.30 am every day
	Vehicles booking will be process within 1 day
	Safety pass will be prepared within 2 days from the day applied)

Building Management Maintenance Unit

	To submit any report involve any matters regarding building maintenance contractor
	To monitor the service of security guard on Wisma Sumber Asli at least twice a week.
	To check the request of office space renting from NRE’s Department 3 days from the date it received.
	To prepare meeting hall / room one day before the actual event.
	To do a schedule checking to Wisma Sumber Asli building at least twice a month.

Asset Store Management Unit

	To manage item production process from the store (10 items in two hours)
	To conduct store inspection to ensure the department follows the rules and regulations.
	To organize store and asset management courses and seminars twice a year.
	To manage the process of asset disappearance/lost, asset verification (based on lost cases).
	To conduct asset inspection at least once a year
	To ensure spot check will be done at store at least once in a 6 months’ time.

Library Unit

	To make sure all the reading and reference materials ready to be borrow one month from the day purchased.
	To give feedback on any request within one hour from it was requested.
	To deal with interlibrary book loan within 1 week from the date it is request.

Event & Quality Unit

	To coordinate monthly assembly on every first week of themonth.
	To coordinate Quality programmes as follow :- To make sure training module be informed to all administration and finance division staff.
	To coordinate official ministry level function / official international level function as follows:- Hari Raya Celebration Independent Day Celebration

Budget Unit

	To coordinate the preparation of annual budget book
	To coordinate ministry level budget screening meeting before budget screening meeting by Ministry of Finance
	To organize the budget mid-term review meeting in the third quarter
	To issue allocation warrant within 3 days upon receiving general allocation warrant
	To organize Finance and Account Management Committee Meeting four times a year
	To endorse the sufficiency of financial allocation in organizing/attending course/meeting/seminar/workshop domestically or abroad within 3 days from the date of application received
	To endorse the sufficiency of financial allocation in organizing/attending course/meeting/seminar/workshop domestically or abroad within 3 days from the date of application received

Procurement Unit

	To issue local order within 3 days from the date of complete application received
	To issue letter of acceptance for tender/ quotation within 2 days upon confirmation of decision
	To organize Tender Board Meeting once a month
	To issue air trip warrant within a day upon receiving that application

Pre-Payment Unit

	To process (complete) bills and claims within four (4) days from the date of application received
	To submit computerized salary sheet input (salary changes statement) one(1) day before submission date as direct by Accountant General Department
	To process (complete) vehicle / computer loan application within seven (7) days from the date of application received
	To prepare reconciliation report within five (5) days after revenue / deposit report received
	To process (complete) personal advances application within four (4) days after date of application received
	To schedule four (4) PTJ financial audit in a year
	To make sure all receipt and trust account payment statement submitted to the Auditor General Department before 31st

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